For several years now I’ve been volunteering for several tabletop game conventions. One of the tasks I’ve assumed was the creation of the print programs and other documents for some of them, particularly Emerald City Gamefest and Dragonflight.
I’ve prepared the program for Dragonflight since 2008, and it occurred to me that although I have no plans to stop volunteering, stuff happens and eventually someone will have to take over for me. I decided to prepare a tutorial on the complete process, from negotiating with printing companies to using desktop publishing to create the document.
Although this tutorial is targeted at one specific convention, I think it can be useful to other convention organizers elsewhere. Local and regional tabletop game conventions usually work with shoestring budgets, so I use as many free, platform-independent and open source tools as I can (such as GIMP for image editing, Scribus for desktop publishing, Calibre for e-book creation) but the workflow I describe works with equivalent commercial tools.
The tutorial can be downloaded here. (It looks scarily long because I tried to make my explanations detailed enough to be understood by newcomers without any other help.) I hope it can be of use to other people.